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When a business is taking part in the process of acquiring or merging there will be a number of sensitive documents which must be made accessible to both sides. The process was usually conducted in a physical location where teams and individuals could access the information and do their due diligence. However, this was extremely time consuming and costly to organize because everyone would have to wait until the previous team had left before anyone else could access the room.

The introduction of virtual datarooms has made this process more efficient and affordable. This new technology allows individuals and groups to access this data from any location with an internet connection, which means that they can carry out their due diligence from the comfort of their offices, without having to travel long distances to a physical location. This can also save many dollars on hotel costs, travel expenses and the like and is especially advantageous for smaller companies who may not have the resources to cover these costs.

Virtual data rooms also come with other features that are extremely beneficial for businesses when managing sensitive data. These features include redaction, fence view (which blacks out areas of files so that personally-identifiable information stays private), granular access permissions, multi factor authentication, watermarking and even the ability to track downloads and disable screenshots. Many of the established virtual data rooms provide an initial trial period that allows users to try out their services before committing to them.

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