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When selecting a board meeting software look for a company which offers a free trial or demo account. You can then test how simple the software is to use, and what it has to offer. It is also important to inquire about the quality of customer service and how fast they respond to your queries or concerns.

Board management tools can reduce the time needed to plan meetings by automating tasks such as determining the best times to meet, obtaining RSVPs, and scheduling meetings. They also facilitate sharing and collaborate on documents by placing them in one central location. Furthermore, the software for board meetings can reduce travel costs by allowing members to attend meetings remotely.

Board members should be capable of accessing their documents and notes for meetings instantly, whether they are in the office or travelling. Choose a platform with mobile support, so that directors can access it from anywhere and at any time. Accessing meeting materials via their phone or tablet makes it simpler for them to remain engaged with the board even when they’re away from the office or in a foreign location.

The best boards have enhanced security features to keep sensitive information secure. You should look for certifications such as SOC-II to ensure that confidential documents that the board reviews remain within the virtual boardroom, and don’t become the subject of litigation or fishing expeditions. They should also allow confidential voting on sensitive matters to ensure that everyone’s opinions are heard.